Privacy Policy | IPPAWARDS

Last updated: June 2026

IPPAWARDS ("we", "us", or "our") is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard your data when you use the IPPAWARDS website and competition platform (the "Service").

1. Information We Collect We collect information you provide directly to us, including:

Account information: name, email address, and password when you register.
Billing information: name, address, and payment details when you purchase an entry bundle.
Submission data: photographs, titles, descriptions, and related metadata you submit to the competition.
Profile information: optional details such as website, Instagram handle, country, and biography.
Communications: messages you send us via contact forms or email.

We also collect certain information automatically when you use the Service, including IP address, browser type, pages visited, and referring URLs.

2. How We Use Your Information We use the information we collect to:

Process competition entries and payments.
Communicate with you about your submissions, orders, and account.
Notify winners and publish competition results.
Send newsletters and marketing communications (with your consent).
Improve and operate the Service.
Comply with legal obligations.

3. Sharing Your Information We do not sell or rent your personal information to third parties. We may share your information with:

Service providers: third-party vendors who assist us in operating the Service (e.g., payment processors, email providers, cloud storage).
Competition partners: judges and sponsors, limited to information necessary to administer the competition.
Legal authorities: when required by law or to protect our rights.

4. Your Submitted Images Winning and shortlisted images may be published on our website, social media channels, and in print publications as part of the competition results. As described in our Terms of Service, any image submitted to the competition may also be used by IPPAWARDS for marketing and promotional purposes in media directly related to the IPPAWARDS competition. You retain full copyright ownership of your photographs at all times, and any photograph used by IPPAWARDS will carry your credit line.

5. Cookies We use cookies and similar tracking technologies to enhance your experience on the Service. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, some features of the Service may not function properly without cookies.

6. Data Retention We retain your personal information for as long as necessary to fulfill the purposes described in this Policy, comply with our legal obligations, resolve disputes, and enforce our agreements. Submitted photographs are retained for the duration of the competition cycle and may be kept for archival purposes.

7. Security We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

8. Your Rights Depending on your location, you may have the right to:

Access the personal information we hold about you.
Request correction of inaccurate data.
Request deletion of your personal information.
Opt out of marketing communications at any time.
Lodge a complaint with a data protection authority.

To exercise any of these rights, please contact us.

9. Children's Privacy The Service is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected such information, please contact us immediately.

10. Changes to This Policy We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new Policy on this page with an updated date. Your continued use of the Service after changes are posted constitutes your acceptance of the revised Policy.

11. Contact Us If you have any questions or concerns about this Privacy Policy, please contact us.